Brampton Celebrates Black History Month Vendors

Every February, the City of Brampton invites residents and visitors to participate in Black History Month festivities and events that honour the legacy of Black Canadians, past and present.

The City of Brampton invites food and retail vendors to apply to participate in this year’s Black History Month celebrations. We are looking for enthusiastic entrepreneurs who pride themselves in unique food and retail offerings and customer experience.

The Beat of Black History Month Presentation

February 28, 6pm

City Hall Atrium

Black Marketplace

February 28, Noon – 8pm

City Hall Conservatory

Fees: $150.00

The Committee is interested in seeking vendors in the following disciplines (but not limited to):

Speciality Foods and Signature Dishes
Apparel and General Merchandise
Health and Beauty
Home Décor, Housewares and Gifts
Services and Professional Offices
Entertainment
Toys and Hobbies

The City of Brampton prioritizes the following when reviewing applications.

Demonstrates high quality artistic expression
Engages audience interaction through a shared cultural experience
Proposals must consider public safety and visibility, and the piece must be able to be safely performed or executed indoors with large crowds present
Artists working collaboratively is permitted. (Collaborative implies that more than one artist has worked on the piece being submitted.) Please choose ONE artist's contact information for communication purposes
Demonstrates a strong connection to the City of Brampton and celebrates Black Canadian heritage & history

Submission Package Requirements

Contact Information / Website
Artist CV / Organization Mission & Mandate
Artist's statement - conceptual statement of the work
Practical explanation of the work (i.e.: Description of proposed project, scale, materials, methods, specify in detail any additional setup required by the City to execute your activity).
Estimated Budget – Project Material and Production Costs (i.e.: materials, equipment, etc.)
Support Images – 3-5 images of previous work relevant to the proposed project. (YouTube links where appropriate to the proposal, as in the case of performances)

Please be advised that applications will be evaluated by a selection committee based on the products offered as they relate to the overall fit with the event. The submission of a vendor application DOES NOT guarantee inclusion in the event as a vendor, as space is limited.

Deadline to submit is Thursday, January 30, 2020 at 4:30 PM.

Click here for submission form.

Retail Vendor Information: The City of Brampton will provide vendors with a 9-ft. x 9-ft. space to setup an appealing display of goods and/or wears. There will be no fee to participate at this event. Vendors must be able to provide insurance.

The City will provide each vendor with:
• 1 x 6-ft. table, 1 table cloth, and 2 chairs. Power will NOT be available at this event.

Each vendor will be required to bring all additional requirements that might include, but are not limited to:

• Any additional vendor signage
• Shelving units for product display
• Items required for food preparation

Supporting Materials:

• Your application MUST include the following items:
• Photos representing the products you will sell, as well as previous booth/store/Market décor and product display
• Biography of vendor. Tell us about yourself/business. Social media handles. What is unique about your product? Is it hand-crafted in a unique way?
• Product description; list all products, with a description, that you will be selling as well as the price for each item.

Successful Applicants

Applicants that are successful in the application process will be contacted by staff in the Economic Development and Culture Department to finalize the Agreement. As vendors are operating in a public space, proper insurance requirements must be met to protect the vendor and the public, and specific guidelines must be adhered to.

Conditions & Regulations for Successful Applicants

1. Upon acceptance, all documents must be submitted to the City no later than Tuesday, February 19, 2020. If your documents are not received by this date, your spot will be offered to an alternate vendor on the waiting list.
2. Products and businesses must be geared toward the black community in order to be considered.
3. Prices on all products must be prominently displayed and cannot be changed during the duration of the market.
4. Vendors may not cohabitate, loan, give, or sublease the vendor space assigned to them.
5. Vendors are responsible for removing all items and garbage from their area after the event and leaving the space in a clean and tidy state. Failure to do so will result in payment by the vendor for any cleanup costs incurred by the City of Brampton.
6. Your booth must stay open for the full duration of the assigned event date as listed above. No exceptions.
7. Space allocation and the number of booth spaces available is at the sole discretion of the City.
8. The City will provide a booth space for the vendor’s setup along with 1 x 6ft table, 1 linen and 2 chairs.
9. Power will NOT be available at this event.
10. Your organization is responsible for ALL other operating supplies, including shelving, display structures, etc.
11. The safety of the Applicant’s space and booth is the responsibility of the Applicant.
12. The organization shall pay for all damages to the City arising from the use of the grounds by your group.
13. The City reserves the right to decline an application and/or to prohibit the sale or distribution of a product or service that is in direct conflict with an event sponsor. A sponsor is defined as anyone that supports or contributes to the event by providing resources that are of value to the sponsored event.
14. Unless otherwise specified, the City does not guarantee that any applicant will be the sole provider or retailer of a specific product or service, and the City will not be responsible if more than one applicant provides the same product or service.
15. The City reserves the right to decline an application which is or would be contrary to any laws, regulations or city policies or detrimental to the City’s public image.
16. The City reserves the right to cancel the agreement without notice, should there be breach of these conditions and regulations, or should the City be of the opinion that the premises are not being used for the purposes contained in the application.

Insurance

If accepted, successful candidates must agree to obtain commercial liability insurance with an inclusive limit of no less than two million dollars ($2,000,000) per occurrence for the event, to name the City of Brampton as an additional insured, and to supply proof of insurance to the City of Brampton.

Note: Proof of coverage must be submitted using the City of Brampton’s Certificate of Insurance Coverage form, to be completed by your insurance broker. Insurance forms will be distributed to successful applicants upon acceptance.

The applicant acknowledges and agrees that neither the City of Brampton nor its staff will be responsible for any property damage or injury incurred by a person or persons, vehicle, equipment, or otherwise on site of the event.

Should the successful applicant need to obtain single-day special event insurance, it can be purchased through the City’s Liability Insurance Program. Upon acceptance, the Event Specialist will provide details and rates.
Food Vendor Information: General Requirements for Successful Candidates

1.       Upon acceptance, fees and insurance documents must be submitted to the City no later than Tuesday February 19, 2020. If your payment or insurance form is not received by this date, your spot will be offered to an alternate organization on the waiting list.

2.      Upon acceptance, food vendors will be required to provide notification to the Region of Peel Health Department to the City.

3.      Booth allocation is at the sole discretion of the City, based on the products offered as they relate to the overall fit with the event.

4.      Vendors are responsible for ALL operating supplies including tables, chairs, table skirting etc.

5.      The vendor is responsible for providing their own signage displaying their prices. The safety of the Applicant’s space and stall is the responsibility of the Applicant.

6.      Applicants are responsible for their own set up and tear down and must maintain a clean and organized area.

7.      The Applicant shall pay for all damages to the City arising from the use of the grounds by your artist/group.

8.      All booths will be required to stay open for the duration of the event hours, as detailed in the Special Events Liability Agreement, and Event Logistics Details provided closer to event day.

9.      The use of any apparatus or mechanism for the amplification of sound, including live or recorded music is strictly prohibited.

10.   The City reserves the right to decline an application that is in direct conflict with an event sponsor. Unless otherwise specified, the City does not guarantee that any applicant will be the sole provider of a specific service, and the City will not be responsible if more than one applicant provides the same service.

11.   Unless approved by the City, no applicant shall sell or distribute glow products or single use plastics.

12.   The City reserves the right to decline an application which is or would be contrary to any laws, regulations or city policies, or that is detrimental to the City’s public image.

13.   The City reserves the right to cancel the permit without notice, should there be breach of these conditions and regulations, or should the Department be of the opinion that the premises are not being used for the purposes contained in the application.

Insurance

If accepted, successful applicants must agree to obtain commercial liability insurance with an inclusive limit of not less than two million dollars ($2,000,000) per occurrence for the event, to name the City of Brampton as an additional insured, and to supply proof of insurance to the City of Brampton.

Note: Proof of coverage must be submitted using the City of Brampton Certificate of Insurance Coverage form completed by your insurance broker. Insurance forms will be distributed to successful applicants upon acceptance.

Provide proof of General Liability Insurance coverage in the amount of 2 million dollars, naming the Corporation of the City of Brampton as an additional insured.

Note: Proof of coverage must be submitted using the City of Brampton Certificate of Insurance Coverage form completed by your insurance broker.

OR purchase General Liability Insurance coverage in the amount of 2 million dollars. Sufficient and affordable coverage can be obtained via the Facility User Group Liability Insurance Program. If selected, Event Liaison will provide further details and rates.

The applicant acknowledges and agrees that neither the City of Brampton nor its staff will be responsible for any property damage or injury incurred by a person or persons, vehicle, equipment, or otherwise on site of the event. Should the successful applicant need to obtain single-day special event insurance, it can be purchased through the City’s Liability Insurance Program. Upon acceptance, the Event Liaison will provide details and rates.