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Terms of Reference
Mandate:
The Mayors Black African & Caribbean Advisory Council will provide grassroots feedback to the Mayor on a variety of issues facing the diaspora and the City in order to build, sustain and grow engagement of Black African & Caribbean community members in the decision making at City Hall.
Up to 9 meetings will be community members based meetings. 3 meetings will be community organization based meetings. Additional meetings on additional topics will be called at the Mayor's discretion. Two town hall-style meetings will take place per year.
Meeting notices and call for interest forms will be sent out on or about the 1st of every month, and members selected for the meeting will be notified at least 1 week prior to the meeting date. Dates and meetings are subject to the Mayor's availability and can change. Each meeting endeavours to have new participants but can have returning participants at the discretion of the Mayor.
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Constituent Based Committee Meetings
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Suggested Participants:
(1) Team Lead
(1) Secretary
(1) Minimum Youth Representative (ages 10 – 23)
(1) Minimum Elder Representative (ages 65+)
(12) Community members (must be verified residents of the City of Brampton)
To a maximum of 16 official members for in person meetings or discussions.
Selection:
Each in person meeting will be made up of community members selected based on their experience, engagement and identified interest in the topic of the month.
Participants are selected based on a review by the Mayors staff and due to the large number of council members, only those selected will be notified.
Topics:
Each committee will focus on a key area for their discussion. The committees’ discussion topics are selected based on a variety of factors including issues facing council, community driven requests and special issues.
Community Organization Meetings
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Participants:
(1) Chairperson
(1) Secretary
(Varied) Community Not for Profit organization representative (must be a verified not for profit organization operating in the City of Brampton or Peel region with services accessible to Brampton Residents)
Selection:
Each meeting will be made up of community organization selected based on their experience, engagement and identified interest in the topic. Organizations must be Black lead and serve the needs of Black African and Caribbean community members.
Participants are selected based on a review by the Mayors staff and due to the large number of council members, only those selected will be notified.
Topics:
Topics are selected based on a variety of factors including issues facing council, community driven requests and special issues.
Duties and responsibilities:
- Prepare for the meeting and provide questions and ideas in writing prior to the meeting
- Review and confirm the post meeting reports
- Share and connect information about the council to new and potential members and organizations
- Bring concerns, opportunities and interests of the community forward to the Mayor
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